At the Annual Meeting on Wednesday, May 23, Follen members will thank this year’s volunteers and vote on next year’s budget and officers, as well as on a covenant of right relations.
For those who cannot attend: the Follen by-laws state that any voting member whose attendance at any meeting is inhibited may deposit a written proxy authorizing one or more members to vote on any or all warrant articles with the Secretary or Program Council President prior to the meeting.
Please download and print the form in hard copy, write specific instructions in the space allowed, sign at the bottom, and place in the Follen mailbox of the Program Council President. Copies of the form will also be available at both doors on Sunday, May 20.
The form cannot be submitted via email.
FOR THE 2018 ANNUAL MEETING
OF FOLLEN CHURCH
To the members of Follen Church:
You are requested to assemble in the Community Center of the Follen Church,
755 Massachusetts Avenue, Lexington, MA,
at 7:30 p.m., on Wednesday, May 23, 2018
ARTICLE I To receive and act on the report of the Parish Minister.
ARTICLE II To receive and act on the reports of the Officers, Staff, Trustees, Auditor and Action Teams.
ARTICLE III To act on the report of the Nominating Committee and to elect the required Program Council members, Parish Board members, Nominating Committee members, Trustees and Auditor for the coming fiscal year beginning July 1, 2018.
ARTICLE IV To receive and act on the Annual Plan and Budget.
ARTICLE VI To appoint delegates to vote on Follen Church’s behalf at the UU General Assembly in Kansas City, Missouri, on June 20-24, 2018.
ARTICLE VII To receive and act upon Follen’s “Covenant of Right Relations”
ARTICLE VIII To receive and act upon an amendment to the Follen Church bylaws to support the church’s application to be recognized as exempt under section 501 (c) (3) of the Internal Revenue Code.
Amendment 1: Insert the paragraph in bold italic as a new paragraph 2 under Article II as noted below.
… Article II: Purpose
In the search of truth and in the recognition of the Unitarian Universalist tradition of free inquiry and expression we unite in fellowship for worship and for service to humanity. We affirm and promote the full participation of all persons in all our activities, including membership, programming, hiring practices and the calling of religious professionals; without regard to race, color, gender, physical challenge, affectional or sexual orientation, age, or national origin.
The Church is organized exclusively for charitable and religious purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Article III: Membership …
Amendment 2: Change Article XX as noted below in bold italic.
Article XX: Dissolution of the Church
Shall this Church cease to function and the Membership vote to disband, the assets of the Church shall, after payment of the liabilities of the Church or due provision therefore, be transferred to another Unitarian Universalist Church, the Unitarian Universalist Association (U.U.A.) or to any organization succeeding to substantially all of the functions of the U.U.A., or, if there be none, to one or more organizations exempt from federal income taxation under Section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, as voted by the Members at a duly called meeting, this and in each case such assets to be used only for one or more exempt purposes within the meaning of said Section 501(c)(3), or corresponding section of any future federal tax code, such transfer to be made in full compliance with applicable law. Any assets not disposed of as otherwise provided herein shall be disposed of by a court of competent jurisdiction in the county in which the principal office of the Church is then located, exclusively for the aforementioned purposes, or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE IX To receive and act upon the second vote authorizing the use of the Heritage Fund as contingency during the construction project.
MOTION: The membership of Follen Church authorize the use of up to $350,000 of the Heritage Fund as a contingency fund to be used explicitly and solely to cover unexpected expenses of the capital construction project. The construction project will be budgeted within the capital campaign funds that have been raised.
Each withdrawal from the Heritage Fund under this approval shall be authorized by a
majority vote of the Program Council.
ARTICLE X To transact any other business that may properly come before the Society.
By the Program Council Secretary, Juli Jorgensen
Note 1: Qualifications to vote: According to the Bylaws, a member may vote if he or she has been a member for at least 30 days before the meeting. For this Annual Meeting, that would mean by April 23, 2018.
Note 2: How to vote by proxy: The Bylaws state that any voting member whose attendance at any meeting is inhibited may deposit a written proxy authorizing one or more members to vote on any or all warrant articles with the Secretary or Program Council President prior to the meeting.